Terms of Use

These Terms of Use (“Terms”) form a binding agreement between you (“you”, “User”) and SPAINLINK DEVELOPMENT SOLUTIONS S.L. (“we”, “us”, “our”) governing your access to and use of the BillMyTime add-on (the “Service”), including the sidebar experience delivered inside Clockify and any related documentation or support.

By installing, enabling, or using the Service in a Clockify workspace, you confirm that you have read, understood, and agreed to these Terms. If you do not agree, do not install or use the Service.

BillMyTime is a third-party add-on for Clockify (developed by CAKE.com Inc.). The Service:

• Reads your approved and billable time entries from Clockify and generates a downloadable PDF invoice for a month you select.
• Optionally reads your approved and billable expenses from Clockify and adds them as line items on the same invoice.
• Applies user-configured settings (currency, tax and withholding rates, “Bill From” details, payment instructions, logo, and invoice-number template) when rendering the PDF.
• Fetches the European Central Bank (ECB) reference exchange rate when converting USD amounts to EUR.

The Service does not process payments, send invoices to your clients, provide legal or tax advice, or store your Clockify time and expense data beyond the request needed to generate the PDF.

You may use the Service if you:

• Are at least the age of majority in your jurisdiction and legally capable of entering into these Terms;
• Have a valid Clockify account, and the Clockify workspace administrator has authorised installation of the Service; and
• Will use the Service in compliance with applicable laws, the Clockify Terms of Service, and these Terms.

If you are using the Service on behalf of an organisation, you represent that you have authority to bind that organisation to these Terms, and “you” refers to that organisation.

The Service depends on Clockify. You are responsible for:

• Maintaining your Clockify account credentials and workspace access;
• Ensuring your Clockify workspace subscription plan includes any features the Service depends on (for example, the Expenses feature requires a Clockify workspace tier that includes it);
• Ensuring the accuracy of the time entries, expenses, project data, and vendor-profile details you provide to or through the Service; and
• Verifying that any invoice generated by the Service is accurate, complete, and fit for your intended use before sending it to a third party.

We are not affiliated with, endorsed by, or a partner of CAKE.com Inc. or Clockify beyond distributing the Service through the Clockify Marketplace.

The Service accesses the following Clockify data via the Clockify Add-on SDK, using the scopes you (or your workspace administrator) authorised at installation: USER_READ, TIME_ENTRY_READ, PROJECT_READ, REPORTS_READ, EXPENSE_READ.

Data access is scoped to the user generating the invoice. The Service does not read other workspace members’ time or expenses when you generate your own invoice.

Beyond the transient processing required to render your PDF invoice, the Service stores only the vendor-profile settings you enter (for example: Bill From details, payment instructions, tax label and rate, invoice-number template, uploaded logo) and workspace-level settings an administrator configures (for example: Bill To, expense-billing toggle). This information is stored on servers operated by our hosting provider (Render).

Detailed information about what personal data we collect, how long we retain it, the lawful bases we rely on, your rights as a data subject, and international transfers is set out in our Privacy Policy. In case of conflict between these Terms and the Privacy Policy on matters of personal data, the Privacy Policy controls.

You agree not to:

• Use the Service in violation of any applicable law, regulation, tax rule, or third-party right;
• Attempt to access data belonging to other users or workspaces you are not authorised to access;
• Reverse-engineer, decompile, or attempt to derive the source code of the Service, except to the extent such restriction is prohibited by applicable law;
• Interfere with, disrupt, probe for vulnerabilities in, or overload the Service or its infrastructure;
• Use the Service to generate invoices that are fraudulent, misleading, or that misrepresent work performed;
• Resell, sublicense, or commercially redistribute the Service or its output as your own product; or
• Use automated means (bots, scrapers) to interact with the Service in a manner not contemplated by the standard user interface.

We may suspend or terminate your access if we reasonably believe you have breached this section.

The Service, including its source code, user interface, branding, and documentation, is owned by us or our licensors and is protected by copyright, trademark, and other laws. We grant you a limited, non-exclusive, non-transferable, revocable licence to use the Service for its intended purpose during the term of these Terms.

You retain all rights to the data you enter into the Service (vendor profile, payment details, logo, notes) and to the PDF invoices you generate. By uploading a logo or entering profile data, you grant us a limited licence to process and render it solely as needed to operate the Service for you.

“BillMyTime”, “Contractor Invoice Generator”, and any associated marks are our trademarks. All other trademarks (including “Clockify”) are the property of their respective owners.

The Service depends on third-party services and data sources including, without limitation:

• Clockify (CAKE.com Inc.): source of time, expense, project, and user data;
• European Central Bank (ECB): source of the USD → EUR reference exchange rate used for currency conversion;
• Render: hosting infrastructure for the Service.

We do not control these services and are not responsible for their availability, accuracy, terms, or acts or omissions. Your use of Clockify itself is governed by CAKE.com Inc.’s own terms.

The Service is currently offered free of charge. We reserve the right to introduce paid plans or features in the future; if we do, we will provide reasonable prior notice and any such fees will apply only prospectively and will not affect features you are already using without charge, unless and until you affirmatively accept revised terms.

We aim to keep the Service available but do not guarantee uninterrupted or error-free operation. We may, at any time and without prior notice:

• Modify, add, or remove features;
• Perform maintenance that temporarily interrupts the Service; or
• Discontinue the Service in whole or in part.

Where reasonably practicable we will provide advance notice of material changes or discontinuation via the Service, the marketing site, or the Clockify Marketplace listing.

TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, THE SERVICE IS PROVIDED “AS IS” AND “AS AVAILABLE”, WITHOUT WARRANTIES OF ANY KIND, WHETHER EXPRESS, IMPLIED, STATUTORY, OR OTHERWISE, INCLUDING WITHOUT LIMITATION IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, ACCURACY, NON-INFRINGEMENT, OR THAT THE SERVICE WILL BE UNINTERRUPTED, ERROR-FREE, OR SECURE.

WITHOUT LIMITING THE FOREGOING, WE MAKE NO WARRANTY THAT:

• Invoices generated by the Service will meet the legal, tax, accounting, or contractual requirements of any jurisdiction or client;
• Currency conversions using ECB reference rates reflect any specific commercial or interbank rate at the time of settlement;
• Data retrieved from Clockify at any given moment is complete or reflects the most recent state of your workspace; or
• The Service will continue to support any specific Clockify API, endpoint, or scope.

You are solely responsible for verifying the accuracy of every invoice, including line items, totals, taxes, withholding, currency conversions, and recipient details, before providing it to any client, accountant, or tax authority.

Some jurisdictions do not allow the exclusion of certain warranties; in those jurisdictions the above exclusions apply only to the extent permitted by law.

TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, IN NO EVENT WILL WE, OUR AFFILIATES, OR OUR SUPPLIERS BE LIABLE FOR ANY:

• INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, EXEMPLARY, OR PUNITIVE DAMAGES;
• LOSS OF PROFITS, REVENUE, GOODWILL, DATA, OR BUSINESS OPPORTUNITY;
• COST OF SUBSTITUTE PRODUCTS OR SERVICES; OR
• DAMAGES ARISING FROM CLIENT DISPUTES, TAX ASSESSMENTS, PENALTIES, OR REJECTED INVOICES,

WHETHER BASED IN CONTRACT, TORT (INCLUDING NEGLIGENCE), STRICT LIABILITY, OR ANY OTHER THEORY, AND WHETHER OR NOT WE HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.

OUR TOTAL AGGREGATE LIABILITY ARISING OUT OF OR RELATING TO THESE TERMS OR THE SERVICE WILL NOT EXCEED THE GREATER OF (A) THE AMOUNT YOU PAID US FOR THE SERVICE IN THE TWELVE (12) MONTHS IMMEDIATELY PRECEDING THE EVENT GIVING RISE TO LIABILITY, OR (B) FIFTY EUROS (EUR 50).

Nothing in these Terms limits or excludes liability that cannot be limited or excluded under applicable law, including liability for fraud, gross negligence, wilful misconduct, or death or personal injury caused by our negligence.

You agree to indemnify, defend, and hold harmless us and our affiliates, directors, officers, employees, and agents from and against any claims, damages, losses, liabilities, costs, and expenses (including reasonable attorneys’ fees) arising out of or related to: (a) your use of the Service; (b) your violation of these Terms; (c) your violation of any third-party right, including intellectual-property, privacy, or contractual rights; or (d) the accuracy, legality, or content of any invoice you generate or send using the Service.

You may stop using the Service at any time by uninstalling it from your Clockify workspace.

We may suspend or terminate your access to the Service at any time, with or without notice, if we reasonably believe you have breached these Terms, if required by law, or if we discontinue the Service. Sections 5, 7, 11, 12, 13, 15, and 16, together with any accrued rights and obligations, survive termination.

Upon termination, you may lose access to any settings stored in the Service. We recommend downloading any invoice PDFs you need before uninstalling.

These Terms are governed by the laws of Spain, without regard to its conflict-of-laws principles. The courts of Santa Cruz de Tenerife, Spain have exclusive jurisdiction over any dispute arising out of or in connection with these Terms or the Service, subject to any non-waivable rights you may have as a consumer under the laws of your country of residence within the European Union or the European Economic Area.

If you are a consumer in the EU, you may also access the European Commission’s online dispute resolution platform at https://ec.europa.eu/consumers/odr.

We may update these Terms from time to time. When we do, we will update the “Last updated” date at the top of this document and, for material changes, provide reasonable prior notice through the Service or the marketing site. Your continued use of the Service after the effective date of the revised Terms constitutes your acceptance of them. If you do not accept the revised Terms, you must stop using the Service.

Entire agreement. These Terms, together with our Privacy Policy, constitute the entire agreement between you and us regarding the Service and supersede all prior agreements on the same subject.

Severability. If any provision of these Terms is held invalid or unenforceable, that provision will be enforced to the maximum extent permissible, and the remaining provisions will remain in full force and effect.

No waiver. Our failure to enforce any right or provision of these Terms will not be deemed a waiver of that right or provision.

Assignment. You may not assign or transfer these Terms without our prior written consent. We may assign these Terms in connection with a merger, acquisition, reorganisation, or sale of assets, or by operation of law.

No agency. Nothing in these Terms creates any agency, partnership, joint venture, employment, or franchise relationship between you and us.

Questions about these Terms, the Service, or a suspected breach:

• Email: [email protected]
• Company: SPAINLINK DEVELOPMENT SOLUTIONS S.L.
• Registered address: Avenida Luis Celso García Guadalupe 3, Bloque 2, Portal A, Bajo A, 38111 Santa Cruz de Tenerife, Spain